Board of Directors Meeting Agendas

Fiscal Year 2023-2024

BOARD OF DIRECTORS MEETING
DATE: Wednesday, November 15, 2023​
LOCATION: Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton​
TIME: 9:00 AM – 10:30 AM IN-PERSON
AGENDA
1)Call to Order……………………………………………………………………………………………………………McDonnell
2)Public Comments ……………………..…………………………………………………………………………………. All
3)Approval of Agenda………………………………………………………………………………………………….McDonnell
Chair asks if there are any changes to the agenda and if there were any board members present that needed to
declare a conflict of interest.
4)5 Year Strategic Plan…………………………………………………………………………….……………JLL
5)Approval of August Minutes………….…..….. .…………….………….…………..………….…….….…Koidal
6)Financials………………………………………………………………………………………..… ……………Hill
a)Approval of July, August and September Financials
b)Proposal for Board Retreat
7)President, Vice President & Director Reports……………..…………………………….……Dibs/Fahr/Farhad
a)Introduction of Hillary Bamont – Sales Consultant – Dibs
8)Committee Updates…………………………………………..………………………..…………..…..See below
a)By-laws & Nominations
b)Tourism Cares
c)Cultural & Heritage
d)5 Year Destination Strategic Plan
e)Ad-hoc Committees
9)Old/New
Business/Roundtable…………………….………..……………………..……………………McDonnell/Farhad
10)Adjournment………………………………..……..……………….……………..…………..…………McDonnell
Upcoming Board Meeting: 1/17/24 in-person at Visit Tri-Valley offices per the Brown Act/End of emergency
status.

BOARD OF DIRECTORS MEETING

DATE:                   Wednesday, August 16, 2023
LOCATION:           Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton
TIME:                    9:00 AM – 10:30 AM IN-PERSON

AGENDA

  • Call to Order……………………………………………………………………………………………………………McDonnell
  • Public Comments ……………………..…………………………………………………………………………………. All
  • Approval of Agenda………………………………………………………………………………………………….McDonnell

Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • President, Vice President & Director Reports……………..…………………………….……Farhad/Fahr/Dibs
    1. Farhad
      1. Update for international contracts
      2. Marketing Plan
    2. Fahr
      1. Restaurant Week
      2. Luncheon
    3. Dibs
      1. Updates
  • Approval of June Minutes………….…..….. .…………….………….……………..………….…….….…Koidal
  • Financials………………………………………………………………………………………..… ……………Hill
    1. Approval of May and June financials
    2. HR Companies proposals
    3. FY 23-24 final budget approval
  • Committee Updates…………………………………………..………………………..…………..…..See below
    1. By-laws & Nominations
    2. Tourism Cares
    3. Cultural & Heritage
    4. 5 Year Destination Strategic Plan
    5. Ad-hoc Committees
  • Old/New Business/Roundtable…………………….………..……………………..……………………McDonnell/Farhad
  • Adjournment………………………………..……..……………….……………..…………..…………McDonnell

Upcoming Board Meeting:  9/14/23 Annual Luncheon and 11/15/23 in-person at Visit Tri-Valley offices per the Brown Act/End of emergency status.

Teams Meeting access:  Meeting ID: 275 899 253 61 Passcode: o8e25Z

Fiscal Year 2022-2023

Board of Directors Meeting

DATE:                  Wednesday, April 19, 2023

LOCATION:        Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM – 10:30 AM IN PERSON

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Brown Act Review………………………………..……………Rob Ewing, Danville City Attorney
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
    • Dibs
      • Updates
      • Sports Events
    • Fahr
      • Restaurant Week wrap up
      • Marketing updates
    • Farhad 
  • Approval of March Minutes……………………….………….…….Koidal
  • Financials…………………….……………………….………….…….McDonnell/Hill
    • Approval of February Financials – Hill
    • Annual investment review – McDonnell/Hill
    • Review FY 23/24 Draft Budget Summary – Farhad
  • Committee Updates.……………………….………….…….Loge
    • By-laws & Nominations – Loge/Koidal
    • Tourism Cares – Loge/Koidal/Wood
    • Cultural & Heritage – Carter/McDonnell
    • 5 Year Destination Strategic Plan – Koidal
  • Old/New Business.……………………….……….….………………………..McDonnell/Farhad
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meeting:  6/21/23 in-person at Visit Tri-Valley offices per the Brown Act/End of emergency status.

Board of Directors Meeting

DATE:                  Wednesday, March 15, 2023

LOCATION:        Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:30 AM – 10:30 AM IN PERSON

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of January Minutes.……………………….……………………….…….…….Koidal
  • Approval of December and January Financials.…………………………………….….…….Hill
  • Committee Updates.……………………….………….…….Loge
    • Cultural & Heritage – Carter and McDonnell
    • By-laws & Nominations – Loge and Koidal
    • Destination Strategic Plan – Gupta, Koidal and Carter
    • Tourism Cares – Loge, Koidal and Wood
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
    • Dibs
      • Updates
    • Farhad
      • Marketing update
      • Three-year Strategic Plan update
      • New staff position – Design & Research Manager
  • Old/New Business.……………………….……….….………………………..McDonnell/Farhad
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meetings:  4/19/23 and 6/21/23 in-person at Visit Tri-Valley offices per the Brown Act/End of emergency status.

Board of Directors Meeting

DATE:                  Wednesday, January 18, 2023

LOCATION:         Via Zoom Meeting ID: 584 648 523/Visit Tri-Valley Office

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

     Adopt findings to continue holding meetings of Visit Tri-Valley Board of Directors by teleconference. (Required by The Brown Act)

  • Approval of October Minutes.……………………….……………………….…….…….Koidal
  • Approval of July/August Financials.…………………………………….….…….Hill
    • Approval of September, October, November Financials
    • Mid-year finance update
  • By-laws and Nomination Committee.……………………….………….…….Loge
    • New board member appointment of Ron Gapol, La Quinta Inn, Dublin
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
    • Fahr
      • Restaurant Week
      • TwoSix Digital Report
      • Arts portal update
      • Fall/winter campaigns
      • Inspiration Guide
    • Farhad
      • Sales Assistant/Consultant/Interns
    • Dibs
      • Updates
  • Three Year Strategic Plan Discussion………………………….……All
    • JLL Consulting/Multi-plex center/next steps
  • Tourism Cares Update.……………………….……….….………………………..Loge/Wood/Koidal
  • Old/New Business.……………………….……….….………………………..McDonnell/Farhad
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meetings: 3/15/23,4/19/23 and 6/21,23 in-person at Visit Tri-Valley offices per the Brown Act/End of emergency status.

Board of Directors Meeting

DATE:                  Wednesday, October 18, 2022

LOCATION:         Via Zoom Meeting ID: 584 648 523/Visit Tri-Valley Office

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

     Adopt findings to continue holding meetings of Visit Tri-Valley Board of Directors by teleconference. (Required by The Brown Act)

  • Approval of July Minutes.……………………….……………………….…….…….Koidal
  • Approval of July/August Financials.…………………………………….….…….Hill
  • By-laws and Nomination Committee.……………………….………….…….Loge
    • Holly Haag resignation
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
    • Fahr
      • Restaurant Week
      • Annual Luncheon
      • Madden
    • Farhad
      • VIC
      • RootRez
      • India
    • Dibs
      • Updates
  • Three Year Strategic Plan Discussion………………………….……All
    • Sport/Conference/Multi-Use Center – Goal 3/Objective C/Tactic C1-3
  • Old/New Business.……………………….……….….………………………..McDonnell/Farhad
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meetings/Events: 1/18/22 via Zoom or at Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA 94588, December Holiday Outing Thursday, December 15th, 4-6pm (venue TBD).

Board of Directors Meeting

DATE:                  Wednesday, June 20, 2022

LOCATION:         Via Zoom Meeting ID: 584 648 523/Visit Tri-Valley Office

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of June Minutes.……………………….…………………….…….Koidal
  • Approval of June Financials.……………………………………………………….……….….…….Hill
  • Committees Formation………………..………..……Loge
    • Nomination & By-laws
    • Tourism Cares
    • Finance Committee
    • Other Ad-hoc
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
  • Three Year Strategic Plan Priority Update…………………………Farhad
  • Old/New Business.……………………….……….….………………………..McDonnell/Farhad
    • Root Rez, commission free website booking engine
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meetings/Events: 10/19/22 via Zoom or at Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA 94588, Annual Luncheon 9/13 (Blackhawk Museum), and December Holiday Outing (date/venue TBD).

Fiscal Year 2021-2022

Board of Directors Meeting

DATE:                  Wednesday, June 20, 2022

LOCATION:         Via Zoom Meeting ID: 584 648 523/Visit Tri-Valley Office

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of June Minutes.……………………….…………………….…….Koidal
  • Approval of June Financials.……………………………………………………….……….….…….Hill
  • Committees Formation………………..………..……Loge
    • Nomination & By-laws
    • Tourism Cares
    • Finance Committee
    • Other Ad-hoc
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
  • Three Year Strategic Plan Priority Update…………………………Farhad
  • Old/New Business.……………………….……….….………………………..McDonnell/Farhad
    • Root Rez, commission free website booking engine
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meetings/Events: 10/19/22 via Zoom or at Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA 94588, Annual Luncheon 9/13 (Blackhawk Museum), and December Holiday Outing (date/venue TBD).

Board of Directors Meeting

DATE:                  Wednesday, June 15, 2022

LOCATION:         Via Zoom Meeting ID: 584 648 523/Visit Tri-Valley Office

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…McDonnell
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..McDonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of May Minutes.……………………….…………………….…….Koidal
  • Financials.……………………………………………………….……….….…….Hill/McDonnell
    • Approval of April and May Financials
    • Investment Policy Adoption – Civitas Advisors
  • By-laws and Nominations Committee………………..………..……Loge
    • Ratification of the 2022-2023 Board of Directors Election
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
    • Farhad
      • Destination Analyst Geo Location presentation
      • Board of Directors meeting will go from nine per year to six
      • Member survey
    • Fahr 
    • Dibs
  • Three Year Strategic Plan Priority Update…………………………Farhad
    • Visitor Information Kiosk
  • Old/New Business.……………………….……….….………………………..McDonnell/Loge
    • Staff Retention Report
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……McDonnell

Upcoming Board Meetings: 7/20/2022 via Zoom or at Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA 94588

Board of Directors Meeting

DATE:                  Wednesday, April 20, 2022

LOCATION:         Zoom Meeting Space (www.zoom.us code: 584-648-523)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…Loge
  • Public Comments.………………………………..……………………….…………All
  • Approval of Agenda ………………………………………….……..……….……..Loge

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of February Minutes.……………………….……….…….…….Koidal
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
  • Financials.……………………………………………………….……….….…….Hill
    • Approval of January and February Financials
    • Investment Firm update
    • Fiscal Year 2022-2023 Budget
  • By-laws and Nominations Committee………………..………..……Loge/Bolt
  • Three Year Strategic Plan Priority Update…………………………Farhad
    • Visitor Information Center Proposal for California Welcome Center
    • Sports Facilities Policy – Pleasanton
  • TMD Renewal Update.……………………….……….….……………………Farhad
  • Old/New Business.……………………….……….….………………………..Loge
  • Roundtable.……………………………………………….…….……….….…….Loge
  • Adjournment………………………………………………………..………..…..……Loge

Upcoming Board Meetings: 5/18/2022 and 6/15/2022 via Zoom until further notice.

Board of Directors Meeting

DATE:                  Wednesday, February 16, 2022

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…Mcdonnell
  • Public Comments (Comments limited to three minutes)..…..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of January Minutes.……………………….……….….…….Koidal
  • Financials.………………………………….……………….……….….…….Hill
    • Approval of December Financials
    • Wealth Management recommendation
    • Reserve allocation
  • Three Year Strategic Plan Priority Update………………..……………….………Farhad
  • TMD Renewal Update.……………………….……….….……………………Almares/Farhad
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
  • Old/New Business.……………………….……….….………………………..McDonnell
    • Livermore Valley Wine Growers Association (LVWGA) agency proposal: McDonnell/Farhad
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……Mcdonnell

Upcoming Board Meetings: no March meeting, 4/20/2022, 5/18/2022, 6/15/2022 via Zoom until further notice.

Board of Directors Meeting

DATE:                  Wednesday, January 19, 2022

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..………….…Mcdonnell
  • Public Comments (Comments limited to three minutes)..…..All
  • Board Member Appointments.……………………….……….……….…….Loge
    • New Board Member: Holly Haag, GM, Aloft Hotel, Dublin
    • New City Representative: Brandon Cardwell, Interim EDD, City of Livermore
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of November Minutes.……………………….……….….…….Koidal
  • Approval of November Financials.……………………….……….….…….Hill
  • Three Year Strategic Plan Priority Update:
    • Investment/Reserve Policy: C. Hill
    • Work with Pleasanton Parks & Recreation: T. Dibs
    • Visitor Information Center: Letter of Resolution: Farhad/Loge
  • TMD Renewal Update.……………………….……….….……………………Almares/Farhad
  • President, Vice President & Director Reports………………..……Farhad/Fahr/Dibs
  • Old/New Business.……………………….……….….………………………..McDonnell
  • Roundtable.……………………………………………….…….……….….…….McDonnell
  • Adjournment………………………………………………………..………..…..……Mcdonnell

Upcoming Board Meetings: 2/16/2022, no March meeting, 4/20/2022, 5/18/2022, 6/15/2022 via Zoom.

Board of Directors Meeting

DATE:                  Wednesday, October 20, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Appointment of new Board Member………………….…….……..Loge
  • Welcome new Board Member………………….……..……….……..Mcdonnell
  • Approval of August Minutes.……………………….……….….…….Koidal
  • Approval of July & August Financials.……………………….……….….…….Hill
  • TMD Renewal Update.……………………….……….….…….Johnston/Almares
  • Pay-to-Play Opportunity with Discover San Ramon…………….All
  • Three Year Strategic Plan Priority Update..……………………….Koidal
  • President, Vice President & Director Reports……………..…………Farhad/Fahr/Dibs
  • Old/New Business.……………………….……….….…….McDonnell
    • VTV Holiday Party Thursday, December 16th, 5-7p.m.
  • Roundtable.……………………….……….….…….McDonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Next Board of Directors Meeting Wednesday, November 17, 2021, at 9:00 a.m. via Zoom.

Board of Directors Meeting

DATE:                  Wednesday, August 18, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of July Minutes.……………………….……….….…….Koidal
  • Approval of June Financials.……………………….……….….…….Hill
  • TMD Renewal Update.……………………….……….….…….Johnston/Almares
  • Three Year Strategic Plan Priority Discussion……………………….All
  • Old/New Business.……………………….……….….…….McDonnell
  • Roundtable.……………………….……….….…….McDonnell
  • President, Vice President & Director Reports……………..…………Farhad/Fahr/Dibs
    1. E-Sports
    2. Annual Luncheon September 15th
    3. Staff Retreat
  • Adjournment……………………………………………………………..…..……Mcdonnell

Next Board of Directors Meeting Wednesday, September 15, 2021, at 11:30 a.m. Palm Event Center, Pleasanton

Board of Directors Meeting

DATE:                  Wednesday, July 21, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of June Minutes.……………………….……….….…….Mcdonnell
  • Nominations & By-laws………………………………………………………….…Loge
    1. Appointment of Margie Johnston to the Board of Directors
  • Approval of May Financials.……………………….……….….…….Hill
  • President, Vice President & Director Reports……………..…………Farhad/Fahr/Dibs
    1. TBID renewal
    2. Annual Luncheon September 15th
    3. Renewal of lease
  • Three Year Strategic Plan Priority Discussion…………………….All
  • Old/New Business……………………………………………….……….Mcdonnell
    1. New formation of committees
      1. Cultural Heritage & Tourism Committee
      2. Hospitality Cares Committee
      3. Nominations & By-laws Committee
  • Adjournment……………………………………………………………..…..……Mcdonnell

Next Board of Directors Meeting Wednesday, August 18, 2021, at 9:00 a.m.

Fiscal Year 2020-2021

Board of Directors Meeting

DATE:                  Wednesday, June 16, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • 3-year Visit Tri-Valley Strategic Marketing Plan & Draft FY 2022 Budget facilitated by Bill Geist, President, DMO Proz
  • Approval of May Minutes.……………………….……….….…….Mcdonnell
  • Financials………………………………………………………….…Gapol
    1. Approval of April and May Financials
    2. Approval of Fiscal Year 2021-22 Budget
  • By-laws and Nominations Committee……………..…………Loge
    1. Ratification of Slate of Nominees
    2. Welcome new officers
  • Old/New Business……………………………………………….……….All
    1. CEO 360 review process
  • Farewell to outgoing Board Members Marlene Fahrenkrog, Bill Wheeler, Ron Gapol and Hazel Wetherford………………………………………………………………..McDonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Next Board of Directors Meeting Wednesday, July 21, 2021, at 9:00 a.m.

Board of Directors Meeting

DATE:                  Wednesday, April 21, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of February Minutes.……………………….…………..…….…….Mcdonnell
  • Approval of January and February Financials………………………….…Gapol
    1. Visit Tri-Valley will apply for a second round of PPP
    2. Visit Tri-Valley will apply for a second payroll tax credit
  • President and Director’s Report………………..……………..………Fahr/Dibs/Farhad
  • Old Business………………………………………………….……….All
  • New Business……………………………………………….……….All
    1. Tourism Cares – Fahrenkrog and Loge
    2. Board Strategic Workshop
    3. Geolocation Research Study
  • Roundtable………………………………………………………….…………..….All
  • Request for future Agenda items…………………………….……….Mcdonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Next Board of Directors Meeting Wednesday, May 19, 2021

Board of Directors Meeting

DATE:                  Wednesday, February 17, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of January Minutes.……………………….…………..…….…….Mcdonnell
  • Approval of November Financials……………………………………….…Gapol
    1. Visit Tri-Valley has been approved for a PPP Loan
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
  • Old/New Business………………………………………………….……….All
    1. Local Recovery Campaign/Partners/Funding
  • Roundtable………………………………………………………….…………..….All
  • Request for future Agenda items…………………………….……….Mcdonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Board of Directors Meeting

DATE:                  Tuesday, January 19, 2021

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894-989)

TIME:                  9:00 AM

AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of November/December Minutes.……………………….…………..…….…….Mcdonnell
  • Approval of November Financials……………………………………….….…………..…….………Gapol
    1. Mid-Year P&L Budget Performance
    2. PPP Loan / State Grant
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
    1. Tri-Valley Restaurant Week update/Destination Guide(s)
    2. Sales Report / Tradeshow Results
    3. Crisis Communications: Small Meetings Variance
  • Old/New Business………………………………………………….……….All
    1. VTV Marketing Agency MOU’s
    2. 3-5 year strategic plan / Board Retreat
  • Roundtable………………………………………………………….…………..….All
  • Request for future Agenda items…………………………….……….Mcdonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Board of Directors Meeting

DATE:                 Wednesday, November 18, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of October Minutes.……………………….…………..…….…….Mcdonnell
  • Presentation: VTV Cultural & Heritage Tourism Initiative………….Richard Peterson, President & CEO, U.S. Cultural & Herritage Marketing Council
  • Financial Report……………………………………….….…………..…….………Gapol
    1. Approval of September Financials
    2. CD maturation December 2020
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
    1. Holiday Mixer December 16, 2020, 4 p.m. via Zoom
    2. Tri-Valley Restaurant Week update
  • Old/New Business………………………………………………….……….All
    1.  Board Assessment Survey Results
    2. CEO review procedure
  • Roundtable………………………………………………………….…………..….All
  • Request for future Agenda items…………………………….……….Mcdonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Board of Directors Meeting

DATE:                 Wednesday, October 21, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.………………………………..……………………….……..……………Mcdonnell
  • Swearing in of 2020-2021 Board of Directors………..….…………Mayor Haubert
  • Public Comments ………………………………………….………….……………..All
  • Approval of Agenda ………………………………………….……..……….……..Mcdonnell

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of August Minutes.……………………….…………..…….…….Mcdonnell
  • Financial Report……………………………………….….…………..…….………Gapol
    1. Approval of July/August Financials
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
    1. Sales Prospecting
    2. Annual Luncheon
    3. Restaurant Week
    4. New Website/Reopening Campaign
    5. New CRM
    6. Reopening Advocacy
  • Old/New Business………………………………………………….……….All
    1.  Board Assessment Survey Results
  • Roundtable………………………………………………………….…………..….All
  • Request for future Agenda items…………………………….……….Mcdonnell
  • Adjournment……………………………………………………………..…..……Mcdonnell

Board of Directors Meeting

DATE:                 Wednesday, July 15, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.………………………………..……………………………..……………Simpson
  • Public Comments ………………………………………….………….……………..All
  • Welcome to new board members ……………….………….…………….Simpson
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of June Minutes.……………………….…………..…….…….Simpson
  • Director’s Report……………………………………….………………..………Fahr/Dibs/Farhad
  • Financial Report……………………………………….…………..…….………Gapol
    1. 2020-2021 budget summary
    2. CD vs. Money Market Account (August 2020 maturity)
  • By-laws and Nomination Committee…………………………………….Loge
    1. New Committees
      1. Finace Committee
      2. By-laws and Nomination Committee
      3. TMD Renewal
      4. Ad-hoc
  • Old/New Business……………………………………….…………….…………….All
  • Roundtable………………………………………………………….…………………….All
  • Request for future Agenda items…………………………….……….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Fiscal Year 2019-2020

Board of Directors Meeting

DATE:                 Wednesday, June 17, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.…………………………………………………………..……………Simpson
  • Public Comments ……………………………………………….………….……………. All
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of May Minutes.……………………….…………..…….…….Simpson
  • Marketing Report………………………………………………………..………Fahr
  • Sales Report……………………………………………………..…….………..…Gibs
  • President’s Report……………………………………………………..……..…Farhad
    1. Recovery Plan
    2. Covid-19 updates and outreach
  • Financial Report……………………………………………………..…….………Gapol
    1. Approval of April and May Financial Statement
    2. Approval of 2020-2021 budget
  • By-laws and Nomination Committee…………………………………….Loge/Bolt
    1. 2020-2021 Board Elections/New Committees
  • Old Business……………………………………………………………….…………….All
  • New Business……………………………………………………………….………..…All
    1. Civic unrest
  • Roundtable………………………………………………………….…………………….All
  • Request for future Agenda items…………………………….……….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Board of Directors Meeting

DATE:                 Wednesday, May 20, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.…………………………………………………………..……………Simpson
  • Public Comments ……………………………………………….………….……………. All
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of April Minutes.……………………….…………..…….…….Simpson
  • Financial Report……………………………………………………..…….………Gapol
  • By-laws and Nomination Committee…………………………………….Loge
    1. 2020-2021 Board Elections
    2. New Nominees
    3. Officer Nominations
  • President’s Report……………………………………………………..…….………Farhad
    1. Recovery Plan Presentation
    2. CHLA Clean Certification Program
  • Old Business……………………………………………………………….…………….All
  • New Business……………………………………………………………….………..…All
  • Roundtable………………………………………………………….…………………….All
  • Request for future Agenda items…………………………….……….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Board of Directors Meeting

DATE:                 Wednesday, April 15, 2020

LOCATION:         Zoom Meeting Space (www.zoom.us code: 551-894989)

TIME:                  9:00 AM AGENDA

  • Call to Order.…………………………………………………………..……………Simpson
  • Public Comments ……………………………………………….………….……………. All
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of February Minutes.…………………………….…………..…….…….Simpson
  • Marketing/PR Report…………………………………….…………………..…………Fahr
  • Sales Reports……………………………………………………………………………Dibs
  • President’s Report……………………………………………………..…….………Farhad
  • Financial Report……………………………………………………..…….………Gapol
    1. Approval of January, February and March financials
    2. Quarter 4 fiscal plan
    3. 2020/21 fiscal year projections and road map
  • By-laws and Nomination Committee…………………………………….Loge
    1. 2020-2021 Board Elections
  • Old Business……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable………………………………………………………….…………………….All
  • Request for future Agenda items……………………………………………….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Board of Directors Meeting

DATE:                 Wednesday, February 19, 2020

LOCATION:         Hyatt House, 4545 Chabot Dr., Pleasanton

TIME:                  9:00 AM AGENDA

  • Call to Order.…………………………………………………………..……………Simpson
  • Public Comments ……………………………………………….………….……………. All
  • Approval of Agenda ………………………………………….……..……….…….Simpson

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of January Minutes.…………………………….…………..…….…….Simpson
  • Approval of December Financial Statements……………………….…….……… Gapol
    a)  By-laws compliance
  • President’s Report……………………………………………………..…….………Farhad
  • Sales Reports……………………………………………………………………………Dibs
  • Marketing/PR Report…………………………………….…………………..…………Fahr
  • City Updates……………………………………………………..………….…….……..Ott
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
    1. Board of Directors retreat Wednesday, March 18, 2020
    2. Strategic Plan (3-5 years)/TMD Renewal/Master Plan
    3. Brown Act training
  • Roundtable………………………………………………………….……………………All
  • Request for future Agenda items……………………………………………….Simpson
  • Adjournment……………………………………………………………..…..……Simpson

Board of Directors Meeting

Wednesday, January 15, 2020 9:00 a.m.

Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton

  • Call to Order………………………………………………….…….….……McDonnell
  • Public Comments…………………………………………………………..McDonnell
    Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.
  • Approval of Agenda…………..…………………………….……….…….McDonnell
  • Approval of November Minutes………………….………………..…….McDonnell
  • Approval of October and November Financial Statements/Finance Committee………………………………………………………………………..Gapol
  • Nominations and By-laws Committee……….….………………………..Kenison
    1. New Board Members
    2. Committee formation
      1. Finance Committee
      2. Nominations and By-laws Committee
  • President’s Report…………………………………………………………..Steinfeld
  • Sales Report…………………………………………………………………..Steinfeld
  • Marketing Report…………………………………………………………………Fahr
  • City Updates………………………………………………………………………..Ott
  • Old Business………………………………………………………………………..All
  • New Business………………………………………………………………………All
    1. Industry Segment Update………………………………………………..Chandler
  • Adjournment……………..……………………………………..…………McDonnell

Board of Directors Meeting

Wednesday, November 13, 2019, 9:30 a.m.

Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA. 94588

  • Call to Order………………………………………………………….….………..…….…….……Kenison
  • Approval of Agenda………………………….…………….………..……..…….………….…..Kenison
  • Approval of July Minutes……….…………………………………..……………….…..……. Kenison
  • President’s Report………………………………………………………………………………Steinfeld
  • Old Business………………………………………………………….……………. ….…………….……. All
  • New Business………………………………………………………….……………….…………..…….…All
    a)  CEO search update
    b) Executive Committee update
    c) Holiday board/staff lunch 12/5/19 at Sabio on Main
  • Roundtable…………………………………………………………….……………….………………….…All
  • Adjournment……………………………………………………………………………………….Kenison

Board of Directors Meeting

Wednesday, October 16, 2019, 9:00 a.m.

Sabio on Main, 501 Main St., Pleasanton

  • Call to Order………………………………………………………….….………..…….….….……Kenison
  • Approval of Agenda………………………….…………….………..……..…….………….…..Kenison
  • Approval of August Minutes……….…….…………………….………………….…..….…. Kenison
  • President’s Report………………………………………………………………………………Steinfeld
  • Sales Report…………………………………………………………………………………………Steinfeld
  • Marketing Report……………………………………………………………………….….…….Steinfeld
  • City Updates………………………………………………………………………………………………..Ott
  • Old Business………………………………………………………….……………. ….…………….….…. All
  • New Business………………………………………………………….……………….…………..……..…All
  1. Barbara’s retirement
  2. Scott’s resignation from LVPAC
  3. Industry Segment Presentation……………………………….Jim McDonnell
  • Roundtable…………………………………………………………….……………….…………….…….…All
  • Adjournment…………………………………………………………………………………..…….Kenison

Thursday, August 22, 2019, 9:00 a.m.

Visit Tri-Valley, 5075 Hopyard Rd., Pleasanton 

  • Call to Order………………………………………………………….….………..…….….….……Kenison
  • Approval of Agenda………………………….…………….………..……..…….………….…..Kenison
  • Approval of August Minutes……….…….…………………….………………….…..….…. Kenison
  • President’s Report………………………………………………………………………………Steinfeld
  • Sales Report…………………………………………………………………………….…………………Dibs
  • Marketing Report……………………………………………………………………….….…….Steinfeld
  • City Updates………………………………………………………………………………………………..Ott
  • Old Business………………………………………………………….……………. ….…………….….…. All
  • New Business………………………………………………………….……………….…………..……..…All
  • Roundtable…………………………………………………………….……………….…………….…….…All
  • Adjournment…………………………………………………………………………………..…….Kenison

Board of Directors Meeting

Wednesday, July 17, 2019, 9:00 a.m.

Visit Tri-Valley, 5075 Hopyard Rd. Ste. 240, Pleasanton, CA. 94588

  • Call to Order………………………………………………………….….………..…….….….……Kenison
  • Approval of Agenda………………………….…………….………..……..…….………….…..Kenison
  • Approval of June Minutes……….…….………………………….……………….…..….…. Kenison
  • Approval of May and June Financial Statements/Finance Committee………………………………………………………………………………………….……Gapol
  • By-Laws and Nomination Committee……………………………………………..Fahrenkrog
  • President’s Report………………………………………………………………………………Steinfeld
  • Sales Report……………………………………………………………………………………….Steinfeld
  • Marketing Report……………………………………………………………………………………Fahr
  • City Updates………………………………………………………………………………………………..Ott
  • Old Business………………………………………………………….……………. ….…………….….…. All
  • New Business………………………………………………………….……………….…………..……..…All
  • Roundtable…………………………………………………………….……………….…………….…….…All
  • Adjournment…………………………………………………………………………………..…….Kenison

Fiscal Year 2018-2019

Board of Directors Meeting

DATE:                 Wednesday, April 17, 2019

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..…….…..….Moreno
  • Public Comments ……………………………………………………………..……..…. All
  • Approval of Agenda …………………………………………….………..…….…..Moreno

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of February Minutes.………………………….…….………..…………..Moreno
  • Approval of January and February Financial Statements ……………………. Lakhani
    1. Approve Budget Fiscal Year 2019-2020
    2. Approve Business Plan Fiscal Year 2019-2020
  • By-Laws and Nomination Committee…………………………………………Fahrenkrog
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….…….………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….………….………All
  • Request for future Agenda items……………………………………….….…….Moreno
  • Adjournment………………………………………………………………..……….Moreno

Board of Directors Meeting

DATE:                 Wednesday, February 20, 2019

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..…….……Kenison
  • Public Comments ……………………………………………………………..………. All
  • Approval of Agenda …………………………………………….…………….….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
    1. Vote on Debbie Loge as new board member
  • Approval of January Minutes.………………………….…….………..………….Kenison
  • Approval of December Financial Statements …………………..……..………… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports……………………………………………………………………………Dibs
  • Marketing/PR Report…………………………………….…………….…….………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….………….………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE:                 Wednesday, January 16, 2019

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of November Minutes.………………………….…………..…………..Kenison
  • Approval of October and November Financial Statements ……………….…… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….……………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE:                 Wednesday, November 21, 2018

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of October Minutes.…………………………….…………..…………..Kenison
  • Approval of September Financial Statements ……………………….…….…… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….……………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE:                 Wednesday, October 17, 2018

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of July Minutes.………………………………….…………..…………..Kenison
  • Approval of June Financial Statements (postponed until October)……….…… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports………………………………………………………………………Steinfeld
  • Marketing/PR Report…………………………………….…………….……………….Fahr
  • City Updates……………………………………………………..…………………Bergman
  • By-Laws and Nomination Committee……………………………………..…Fahrenkrog
    1. Nomination of Melissa Simpson, Hyatt House, Pleasanton
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison

Board of Directors Meeting

DATE:                 Wednesday, July 18, 2018

LOCATION:         Visit Tri-Valley Office, 5075 Hopyard Rd. Ste. 240, Pleasanton

TIME:                  9:00 AM

AGENDA

  • Call to Order.…………………………………………………………..……………Kenison
  • Public Comments ………………………………………………………………………. All
  • Approval of Agenda …………………………………………….………………….Kenison

     Chair asks if there are any changes to the agenda and if there were any board members present that needed to declare a conflict of interest.

  • Approval of June Minutes.………………………………….…………..………….Kenison
  • Approval of May Financial Statements…………………………………………… Gapol
  • President’s Report…………………………………………………………………Steinfeld
  • Sales Reports……………………………………………………………………………Fahr
  • Marketing/PR Report…………………………………….…………………………Steinfeld
  • City Updates……………………………………………………..………………..Bergman
  • Old Business ……………………………………………………………….…………….All
  • New Business……………………………………………………………….……………All
    1. Committees
  • Roundtable…………………………………………………………….…………………All
  • Request for future Agenda items……………………………………….……….Kenison
  • Adjournment………………………………………………………………..………Kenison